APPLICATION CRITERIA & RENTAL RULES
Thank you for considering Reliance Property Management Group, LLC as your housing provider. We provide quality homes throughout the area, and look for quality tenants to fill them. To make the home shopping process as smooth as possible, please review the following information before completing your application.
APPLICATION STANDARDS
Income Level: You should have Gross Income of at least three (3) times the monthly rent amount. Married couples and related residents over 18 may combine income. Two non-related persons must qualify individually. We must be able to verify employment history and income. If you are self-employed, we will need tax returns for the last two years.
Credit History: To determine satisfactory credit worthiness we obtain a report from a credit-reporting agency.
Rental History: Your previous residencies must be verifiable, and free of evictions, judgments, and unpaid rents.
Criminal History: All occupants over 18 will be checked. No one convicted of a violent or property crime, or any felony, will be approved.
Occupancy: The number of occupants may not exceed two (2) persons per bedroom.
Pets: Policies on pets vary from home to home. Please call the office to determine the pet policy for the home for which you are applying. None of our homes permit the following breeds of dogs: Pit Bulls, Dobermans, Rotweilers, Chows, or any mixed breed that is a near relative. Pet policies are strictly enforced, and any breach will be grounds for termination of the lease, at tenant's expense.
SUBMITTING YOUR APPLICATION
The form must be filled out completely and signed before it can be processed. Missing information will delay the processing of your application, as will missing signatures.
Drop Off Your Form
All fees must be in certified funds, i.e.: certified checks, money orders, etc.
Drop off your completed, signed application, along with the application fee and earnest money deposit. Place them in an envelope addressed to RPMG, 13610 Floris Street, Herndon, VA 20171 or call the office to make other arrangements. The application fee is a non-refundable processing fee. It covers the cost of the credit report(s), employment verification, etc.
A separate deposit in the amount of the 1st month rent is due with the application. This earnest money will hold the home for you while your application is being processed. Once we have a deposit from you, no other applications will be considered while yours is processed. When you are approved, the earnest money becomes your security deposit. If, for some reason, you are not approved, the earnest money will be refunded to you within five (5) working days. After you are approved, if you change your mind and decide not to sign our lease or move into the property on the agreed-upon date, this earnest money is non-refundable.
SIGNING THE RESIDENTIAL LEASE AGREEMENT
Once you are approved, you will be notified by phone and we will schedule a lease-signing appointment. All adults must sign the lease. At that time, money for the first month's rent, any applicable pet, cleaning, or other fees and deposits will be collected.
FAIR HOUSING
It is unlawful to discriminate against any person based on race, color, religion, sex, national origin, handicap, or familial status. We strictly adhere to this policy.
RENTAL RULES
Leases - Leases are for a minimum of one year, unless otherwise stated. All leases require at least a 30-day written notice to vacate even if the move is in conjunction with lease expiration. Residents must allow the property to be shown "For Rent" no earlier than 60 days prior to the lease expiration or to be shown "For Sale" no earlier than 90 days prior to the lease expiration. We do not break leases for a voluntary move; any resident vacating during the initial lease period for reasons other than official military transfer orders will be charged a fee equal to 1 months rent to cover extra processing costs in addition to being liable for any lost rent, the costs of re-renting the premises, and forfeiting the security deposit.
Rent - All rents are due in full on the 1st of the month. They will not be considered late if in our receipt by the 4th. Rent paid after the 4th of the month must be by money order and include the correct late fee. We are not on a bi-monthly system and do not accept paying 1/2 the rent on the first and 1/2 on the 15th. Please notify the company if you anticipate any problems paying the full rent on time.
Insurance - The landlord/ property owner carries a fire policy that covers the dwelling only. Insurance coverage for the contents (i.e. your furniture, jewelry, guns, etc.) must be provided by the resident. Owner recommends that resident obtain liability coverage also to cover negligent or accidental acts by resident, family, and/or guests.
Maintenance - Routine maintenance such as replacing faucet washers, cleaning gutters, replacing furnace filters and lawn and shrub care is the responsibility of the resident. All repair calls must go through the office. A repair deemed to have been made necessary by the resident (i.e. a kitchen drain stopped up by grease) will be billed to the resident. No changes may be made to the premises without PRIOR approval of the property manager - including contact paper in cabinets, wallpaper, painting, taking out or adding plants, etc.
Pest Control - If a pest control problem exists at the time a resident occupies a house, we will have a professional pest control company spray the property one time at the owner's expense. Any additional spraying/ treatments after occupancy will be the responsibility of the resident. Any dangerous pests such as scorpions, killer bees and fire ants must be reported to the management company.
Inspection - You will receive a copy of the latest survey completed at move-in. Please verify the discrepancies noted on the survey. If there are any other items of damage not noted on the survey, please make a list in writing of the additional ones and submit it to the office within five days of taking possession of the house. This survey will be used as a comparison for the one done at the time you vacate. If you find something that does not work, you may call in a work order to the office.
Cleaning - When the property is turned back over after you vacate, it must be clean. This includes (but is not limited to) the stove, oven, and refrigerator must be cleaned, the carpets professionally dry-cleaned, bathrooms clean, cabinets cleaned inside and out, woodwork cleaned and walls spot-cleaned if necessary, and the windows to be washed inside. All trash is to be removed and may not be left outside for later pick-up by garbage collectors. A checkout guide will be sent to you when we receive your 30-day notice. Any residue or smell from pets, cooking, smoking, etc. must be eliminated or will be considered as damage.
Checkouts - Checkouts will be done during the business week. The resident will be responsible for rent until the keys are returned and/or the end of the lease period, whichever is later. Resident is to clean the house and have it ready for final and only survey, and then bring keys to the office to terminate their possession of the house. Surveys will be done within three (3) business days and deposits refunded unless repair estimates have to be obtained or cleaning done. Utilities must remain on until inspection and any cleaning is done.
Helpful hints - For those who have never had the acrylic or fiberglass tubs before, please do not use scouring powder to clean them. It will ruin the finish. There are special cleaning products for these units. Also - for houses with fireplaces/ woodstoves, the resident living there is presumed to have used them (during winter, of course) and will be billed for the annual cleaning in the spring. If you do not use it and the chimney- sweep verifies that it was not used since the last cleaning, then there will be no charge. If the oven is self- cleaning, please do not use oven cleaner in it.
