Application Criteria & Rental Rules
Thank you for considering Reliance Realty & Property Management as your housing provider. We provide quality homes throughout the area, and look for quality tenants to fill them. You can view our available rentals here. To make the home shopping process as smooth as possible, please review the following information before completing your application.
- Income Level: You should have Gross Income of at least three (3) times the monthly rent amount. Married couples and related residents over 18 may combine income. Two non-related persons must qualify individually. We must be able to verify employment history and income. If you are self-employed, we will need tax returns for the last two years.
- Credit History: To determine satisfactory credit worthiness we obtain a report from a credit-reporting agency.
- Rental History: Your previous residencies must be verifiable, and free of evictions, judgments, and unpaid rents.
- Criminal History: All occupants over 18 will be checked. No one convicted of a violent or property crime, or any felony, will be approved.
- Occupancy: The number of occupants may not exceed two (2) persons per bedroom.
- Pets: Policies on pets vary from home to home. Please call the office to determine the pet policy for the home for which you are applying. None of our homes permit the following breeds of dogs: Pit Bulls, Dobermans, Rotweilers, Chows, or any mixed breed that is a near relative. Pet policies are strictly enforced, and any breach will be grounds for termination of the lease, at tenant’s expense.
Submitting Your Application
The Rental Application must be filled out completely and the processing fee paid before it can be processed. Missing information will delay the processing of your application.
The application fee is a non-refundable processing fee. It covers the cost of the credit report, national criminal search, employment, income and residential verification.
Signing the Residential Lease Agreement
Once you are approved, you will be notified by phone or email. Within 3 days upon receipt of the Lease, all adults must sign the Lease or the Lease offer will be withdrawn and voided. At that time, money for the first month’s rent, security deposit, and any applicable pet, cleaning, or other fees and deposits will be collected.
It is unlawful to discriminate against any person based on race, color, religion, sex, national origin, handicap, or familial status. We strictly adhere to this policy.
- Leases: Leases are for a minimum of one year, unless otherwise stated or mutually agreed upon by Tenant and Landlord. We do not break leases for a voluntary move; any Tenant vacating during the initial lease period for reasons other than a transfer pursuant to the Servicemembers Civil Relief Act, shall pay all costs, expenses, fees, and charges incurred by Landlord in enforcing, by legal action or otherwise, any of the provisions of Lease, including the payment of reasonable attorney’s fees, court costs, as well as any and all costs recoverable under Virginia law.
- Rent: All rents are due in full on the 1st of the month by electronic payment to Reliance Realty & Property Management. Tenants are provided a Tenant Portal access to their account and have three convenient ways to pay electronically: Cash, E-check, or with a credit card. All transactions are both encrypted and securely transmitted. Rents not received on or before the due date are late and constitute a default under the Lease.
- Renters Insurance: Throughout Lease Term, Tenant shall maintain an insurance policy which provides for liability coverage and protects Tenant’s personal property, at Tenant’s sole costs and expense. Tenant shall provide Reliance Realty & Property Management with a certificate of such insurance prior to occupying the Premises. Tenant shall name Landlord and Reliance Realty as additional interested parties to Tenant’s Renters Insurance Policy.
- Maintenance: Routine maintenance such as replacing faucet washers, cleaning gutters, replacing furnace filters and lawn and shrub care is the responsibility of the Tenant. All repair request must be in writing to our office. A repair deemed to have been made necessary by the Tenant (i.e. a kitchen drain stopped up by grease) will be billed to the Tenant. No changes may be made to the premises without PRIOR approval of the property manager – including contact paper in cabinets, wallpaper, painting, taking out or adding plants, etc.
- Pest Control: If a pest control problem exists at the time a Tenant occupies a house, we will have a professional pest control company spray the property one time at the owner’s expense. Any additional spraying/ treatments after occupancy will be the responsibility of the Tenant.
- Inspection: You will receive a copy of the latest survey completed at move-in. Please verify the discrepancies noted on the survey. If there are any other items of damage not noted on the survey, please make a list in writing of the additional ones and submit it to the office within five days of taking possession of the house. This survey will be used as a comparison for the one done at the time you vacate. If you find something that does not work, you may submit a repair request in writing to our office.
- Cleaning: When the property is turned back over after you vacate, it must be clean. This includes (but is not limited to) the stove, oven, and refrigerator must be cleaned, the carpets professionally dry-cleaned, bathrooms clean, cabinets cleaned inside and out, woodwork cleaned and walls spot-cleaned if necessary, and the windows to be washed inside. All trash is to be removed and may not be left outside for later pick-up by garbage collectors. A Vacating Checklist guide will be sent to you when we receive your 60-day notice. Any residue or smell from pets, cooking, smoking, etc. must be eliminated or will be considered as damage.
- Move-Out Inspection: Move-out inspection are done during the business week. The Tenant will be responsible for rent and utilities until Lease expiration. All keys are required to be returned at the end of the lease period or at the move-out inspection. Tenant is to clean the house and have it ready for final move-out inspection. All keys must be returned to our office to terminate their possession of the house. Move-out inspections will be done within three (3) business days upon termination of the Lease. Security Deposit is refunded within 30-days with an itemized list of any repairs unless repair estimates have to be obtained or cleaning done. Otherwise, in accordance with Virginia law, the security deposit account will be closed within 45-days from date of Lease termination. All utilities must remain on until the lease expiration date.
- Helpful Hints: For those who have never had the acrylic or fiberglass tubs before, please do not use scouring powder to clean them. It will ruin the finish. There are special cleaning products for these units. Also – for houses with fireplaces/ woodstoves, the Tenant living there is presumed to have used them (during winter, of course) and will be billed for the annual cleaning in the spring. If you do not use it and the chimney- sweep verifies that it was not used since the last cleaning, then there will be no charge. If the oven is self- cleaning, please do not use oven cleaner in it.